1. Nature of Participation

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Participation as a Panelist or Moderator at the Evolve & Unite Festival is a voluntary, unpaid opportunity. The Festival is hosted by Evolve & Unite Festival LLC, a registered nonprofit, and facilitated in partnership with the Portland Expo Center. Selected individuals are invited to contribute their voice and presence as part of a larger collective healing and educational experience.

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2. Selection and Scheduling

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Submission of an application does not guarantee participation. Selected individuals will be notified via email and scheduled based on theme relevance, availability, and the needs of the event. Panel times, topics, and participant groupings are subject to change based on festival programming flow.

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3. Professional Conduct

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All participants agree to:

• Respect diverse perspectives, backgrounds, and lived experiences

• Avoid discriminatory, inflammatory, or inappropriate language

• Maintain a collaborative and compassionate tone during panels

• Refrain from self-promotion or selling services/products during the panel

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The Evolve & Unite Festival reserves the right to remove or cancel a speaker’s participation at any time if conduct is found to be misaligned with community values or ethical guidelines.

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4. Media Consent

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By agreeing to these terms, you grant Evolve & Unite Festival LLC and its partners the right to photograph, video record, and audio record your panel appearance. You also consent to:

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• Your image, voice, and name being used in marketing materials, recordings, social media, website content, and promotional content

• Edited or excerpted versions of your panel content being distributed publicly

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If you request media limitations in your application, those requests will be reviewed and honored to the best of our ability.

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5. No Compensation or Reimbursement

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This is a volunteer-based opportunity. No honorarium, speaker fee, travel reimbursement, lodging, or per diem will be provided. Selected panelists and moderators are responsible for their own transportation, accommodations, and meals unless otherwise stated in a separate written agreement.

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6. Intellectual Property

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Panelists retain ownership of their original ideas and personal stories. However, by participating, you grant the Evolve & Unite Festival a non-exclusive, royalty-free license to use, reproduce, and distribute recordings or excerpts from the panel for promotional or archival purposes. This may include quotes, video clips, and written summaries.

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7. Health, Safety, and Liability

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All participants must comply with any venue policies, city ordinances, and public safety measures in place at the Portland Expo Center. You agree to:

• Respect health and safety protocols

• Inform event staff of any medical conditions that may require support

• Release Evolve & Unite Festival LLC, the Portland Expo Center, and event partners from liability related to personal injury, loss, or damage during your participation

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8. Code of Ethics & Accountability

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We uphold a standard of:

• Trauma-informed presence

• Inclusivity and cultural sensitivity

• Transparency and respectful disagreement

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By agreeing to these terms, you affirm your commitment to maintaining an environment of mutual respect, non-harm, and shared humanity.

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9. Cancellation Policy

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If you are selected and need to withdraw, please notify us as soon as possible so we may offer the opportunity to another speaker. The festival reserves the right to cancel or reschedule panels due to logistical or venue-related circumstances.

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10. Agreement

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By checking the box on the application form, you affirm that you have read, understood, and agreed to the above Terms & Conditions in full.

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These Terms & Conditions shall be governed by the laws of the State of Oregon. All disputes relating to participation in the Evolve & Unite Festival shall be resolved in the courts located in Multnomah County, Oregon, where the event is held

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​These Terms & Conditions shall be governed by and construed in accordance with the laws of the State of Oregon, without regard to its conflict of law principles. Any disputes, claims, or legal proceedings arising out of or relating to participation in The Evolve & Unite Festival or dealings with The Evolve & Unite Foundation shall be exclusively subject to the jurisdiction of the state or federal courts located in Multnomah County, Oregon. By participating in the event, all parties consent to the personal jurisdiction of these courts and waive any objections to venue or forum non conveniens.

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Evolve & Unite Foundation
A 501(c)(3) nonprofit organization
Portland Expo Center
Portland, Oregon