What is your experience with hosting and organizing events?

From 2015 to 2019, we operated in the state of Florida, hosting large public events focused on holistic alternative medicine. We showcased conscious products and brought together practitioners from across the country. We have also put together smaller weekend events bringing practitioners together for conscious awakening events (breathwork, sound vibration, plant medicine, etc). 

What is your goal with putting on these festivals?

Our goal is to unite communities from all walks of life, providing a space where we can learn, grow, and support one another in harmony. In a world filled with uncertainty, coming together for a weekend of connection will elevate the energy of our hearts, creating a powerful "ripple effect" that spreads across the globe. This is a unique opportunity for people to gather, connect, and unite as one.

Will your festivals be solely based out of Portland, Oregon?

While our hub is located in the Pacific Northwest, we are open to expanding to other cities across the U.S. where we can make a positive impact and raise awareness.

Some of our festivals will take place indoors, while others will be held outdoors. We would like to infuse wisdom, art, music, and any forms of healing expressions that we can in multiple environments.

What is the target audience for this event?

Our target audience is everyone. This festival is designed to bring together people of all ages, including children.

When can vendors setup (day & time)?

Vendors can setup the day prior to the festival date (Friday, May 30th) between 12pm - 6pm. This gives vendors the time to create their ideal space for the weekend. This also allows vendors who are arriving at PDX airport early, to be able to offload their products without carrying them to nearby hotels/Airbnb's. 

What is the event's marketing strategy? How will the event be promoted?

Our team will be working tirelessly to ensure that communities in Portland, Oregon, as well as neighboring areas in Washington state (including up to Seattle), are fully informed about this event through our comprehensive marketing strategy. The festival will be promoted across various platforms, including marketing websites, social media, email campaigns, and extensive costs put into advertising, along with special discounts and offers!

What is the venue's capacity and layout? Can I view a floor plan of the event space?

The venue's capacity can host more than 5,000 people. The floor plan is pictured above with it's dimensions. We are utilizing over 16,000 sq. feet of space for the actual festival, with meeting rooms being utilized upstairs for lectures and workshops!

Are there any other similar exhibitors or competitors at the event?

Our goal is to have a diverse range of vendors and products at the event, so we do limit the amount of retail vendors who are offering the same or similar products.

What is included in the booth package (size, tables, chairs, signage, etc.)?

All 6'x'8 booth spaces will include (2) chairs. All exhibitors must bring their own table (card tables are commonly used). Pipe and drape is included for vendors to be able to hang their signs! 

All 8'x'10' booth spaces will include (2) chairs AND a 6' table. Pipe and drape is included for vendors to be able to hang their signs! 

Is electricity available at my booth space, and is there an additional charge for it?

Electricity IS available at a separate cost. We will be using a third-party electric company to setup electricity for the exhibitor who requires electricity specifically at their booth. 

Are there any additional costs (parking, insurance, etc.) I should be aware of?

Yes, the Portland Expo Center charges parking $13/per day for ALL exhibitors, speakers, and attendees. This fee covers the costs of their staff and 24-hour security.

We do not require exhibitors to carry insurance, however, we always recommend it!

Are there any opportunities to host a workshop, seminar, or presentation during the event?

Yes! All exhibitors are able to apply to offer a lecture and/or workshop for attendees.

Is there an event coordinator or point of contact for exhibitors?

Yes, we have multiple staff members who will be helping exhibitors with their applications, answering any questions about the venue and/or festival, and our staff will be physically present at each festival :) All questions can be emailed to: info@evolveunitefestival.com 

How will I receive updates or important information leading up to the event?

After you apply for a booth space, we will add your email to a private thread where you will receive updates leading up to the festival. Most communications will be sent to your inbox within 30 days of the event.

Is there security during the event? Will there be overnight security for exhibitors?

Yes, there will be multiple staff members who will be working security around the clock. They're hired to staff the festival weekend, including overnight. 

Even though there will be security staffed to protect the venue space, we always recommend carrying insurance. Evolve & Unite Festival LLC is not responsible for any missing or stolen items.

What is the process of reserving my booth space at the festival?

To get started, simply complete the exhibitor registration form (above), choose your booth space (numbers are listed on the floorplan image) and make the payment to reserve your booth space. Please note, that we cannot hold booths. If you submit your registration form without payment, we cannot use this to hold your booth. You must return here to select your booth, any add-ons, and submit payment.

We're so excited that you're here and look forward to connecting with you soon!